Banquet Management Software
From first enquiry to final settlement. One booking record.
Track enquiries, block halls, send estimates and contracts, collect payments and coordinate vendors, catering and inventory for every event.
Why banquet venues need dedicated software
A single wedding booking touches a dozen moving parts: the hall and date, the guest count, menu packages, décor and sound vendors, a contract, an advance, a balance and the setup on the day. When these live in diaries, spreadsheets and chat threads, halls get double-booked, quotes vary from one staff member to the next and payments go unchased.
ChefDesk Banquet management keeps all of it on one booking record. Your team sees the same calendar, sends the same estimate format, and every rupee received or owed to a vendor is tracked against the event.
Everything to run your banquet business
Properties & halls
Set up every property and hall with capacity, pricing, photos and floor plans — one place for all your venues.
Sell every hall from a single, accurate list.
Enquiry pipeline
Capture enquiries from walk-ins, calls and your venue page, then track each one from first call to confirmed booking.
No lead lost in a notebook or WhatsApp chat.
Hall availability calendar
See bookings and occupancy across halls by date and time slot, with calendar sync for your team.
No double bookings, faster answers to customers.
Estimates & invoices
Build itemised estimates for hall rent, catering, décor and services, keep revision history and turn them into GST invoices.
Quote quickly and consistently.
Digital contracts
Send contracts built from your own templates and rules; customers review and sign online.
Confirm bookings without paperwork back-and-forth.
Payments & settlements
Record advances and balances, send payment reminders, and track finance settlements and GST by financial year.
Always know what is paid and what is due.
Catering packages
Define catering tiers and per-plate packages and attach them to an enquiry or booking.
Upsell menus with clear pricing.
Vendor management
Link décor, sound, photography and other vendors to bookings, and track what you owe each one.
Coordinate every partner for the event.
Event inventory
Allocate chairs, linen, crockery and other stock to each booking.
Know what's needed before the event day.
Floor plans
Design hall layouts and seating plans and share them with customers.
Agree the setup before guests arrive.
Waitlist
When a date is taken, let customers join a waitlist for that hall and date.
Fill cancellations instead of losing them.
Customer portal
Invite customers to a portal where they see their booking, estimate, contract and payments.
Fewer follow-up calls for your team.
Reviews
Request reviews after the event and show them on your public venue page.
Build trust with the next customer.
Staff & roles
Invite staff with their own logins and give access per property.
Everyone works from the same booking record.
Reminders & alerts
Booking timelines, payment reminders and notifications keep every event on track.
Nothing slips before the big day.
How a booking flows
- 1
Capture the enquiry
Log the date, guest count, hall and event type the moment a customer calls.
- 2
Check & hold the hall
Confirm availability on the calendar, or add the customer to the waitlist.
- 3
Share the estimate
Send an itemised estimate with hall, catering and vendor services.
- 4
Sign & collect advance
Customer signs the contract online and pays the advance.
- 5
Run the event
Allocate inventory, coordinate vendors and share the floor plan.
- 6
Settle & review
Collect the balance, settle vendors and request a review.
Frequently asked questions
Ready to fill more dates?
See your halls, enquiries and payments in one place. Also see catering quotes and table reservations.
Book a demo